Electronic Benefits Transfer System and Services

Overview

Business Systems (ERP, CRM & POS)

Olympia, Washington, United StatesPosted 24 days agoDeadline: June 5th, 2026

Fit Score

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SUMMARY

Washington is soliciting vendors to provide an electronic benefits transfer system and related services for the WIC program, integrating with the MIS for secure and efficient benefits management.

KEY REQUIREMENTS

Must be licensed to do business in the State of Washington
Must have a current Unique Entity Identifier (UEI)
Must have five years of experience in developing, implementing, and managing financial systems such as EBT, EFT, financial network services, and transaction processing systems
Must meet the qualifications described in Statement Of Work Exhibit C DOH Info Security Requirements
Must be registered as a vendor on WEBS using appropriate commodities codes
Must provide a Diverse Business Inclusion Plan
Must provide a signed Bid Submission Letter and Bidder Certifications
Must provide a Cost Proposal not to exceed $4,500,000 total and $900,000 annually

BUDGET

Verified

$900,000 – $4,500,000

CONTRACT DURATION

66 months

TIMELINE

Solicitation posted: April 13th, 2026

Letter of Intent: April 24th, 2026

RSVP for Pre-Bid Conference: April 27th, 2026

Virtual Pre-Bid Conference: May 5th, 2026

Written questions due: May 8th, 2026

DOH responses to questions: May 13th, 2026

Complaint deadline: May 28th, 2026

Bid due: June 5th, 2026

Evaluation period: June 8th – 12th, 2026

ASB announcement: June 15th, 2026

Projected contract start date: July 1st, 2026

QUESTION DEADLINE

May 8th, 2026

Issuing Agency

Washington State Department Of Health

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The State of Washington seeks a vendor to provide an electronic benefits transfer (EBT) system and related services to facilitate benefits distribution for eligible individuals and families using the WIC Cascades System. The solution must integrate with the Management Information System (MIS) for maintenance, operations, and enhancement, ensuring accurate and updated information flow between vendors and clients.

The current eWIC EBT system supports various components, including eWIC system and interface, production and test environments for MIS, training environments, hosting, maintenance and ongoing operations. It also provides WIC vendors with stand-alone Point of Sale (POS) terminals, eWIC cards equipped with QR codes for S and CVB transactions, an interactive voice response (IVR) line for customer support, training resources, business continuity and emergency response capabilities, as well as ad-hoc reporting services.

Interested vendors must submit their questions by May 13, 2026. A pre-bid meeting is scheduled for May 5, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.