Documentary Preview and Alumni Engagement Event Coordinator Services

Overview

Media, Creative Design & AV Production

Oxford, Ohio, United StatesPosted 2 months agoDeadline: March 27th, 2026

Fit Score

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SUMMARY

The University is seeking an event coordinator to organize its documentary preview and alumni engagement event, including creative event planning, AV production, catering, and on-site management.

KEY REQUIREMENTS

Provide a letter of introduction signed by an authorized company officer
Provide a summary describing the proposed services, service features
Provide at least two references for similar projects, preferably in higher education
Provide an overview of the implementation process
Detail the total costs of services using the breakdown discussed in the Pricing and Quote section
Comply with insurance requirements
Adhere to all Miami University policies
Maintain a valid and appropriate business license
Comply with all applicable federal and state laws during the performance of the contract

BUDGET

Verified

$125,000 – $150,000

QUESTION DEADLINE

March 13th, 2026

Issuing Agency

Miami University

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The University seeks a vendor to provide event coordinator services for a documentary preview and alumni engagement event. The successful firm will deliver a comprehensive suite of creative event services, including venue branding, theme and program content development, presentation creation, as well as video and limited motion graphics production. Catering and menu planning should enhance the overall event experience, with recommendations provided for optimal impact.

The coordinator will manage all subcontractors—such as those responsible for catering, audio-visual production, and security as needed—to ensure seamless execution. The event aims to drive viewership, elevate the University's reputation, and actively engage alumni in celebrating a fundraising campaign, offering a compelling reason for increased attendance at engagement events.

Additional requirements include complete audio-visual, lighting, stage design, and implementation for a watch party featuring selected clips from the documentary, alongside on-site event management and video production.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.