Direct Mail Fulfillment Services

Overview

Events, Printing & Promotional Goods

Baton Rouge, Louisiana, United StatesPosted 27 days agoDeadline: May 5th, 2026

Fit Score

Settle Intelligence

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SUMMARY

Seeking a provider for direct mail fulfillment services, including variable data printing, packaging, warehousing, and distribution, for a one-year contract in Baton Rouge, Louisiana.

KEY REQUIREMENTS

Must be setup in the University's Workday procurement system
Must have capacity to perform all services including variable data printing, assembly, and mailing
Must have an assigned production team
Must provide a client portal for real-time data tracking
Must maintain a climate-controlled storage facility
Must be willing to front 1st class postage on behalf of LSU
Must comply with FERPA data security requirements
Must provide de-dupe, NCOA, and CASS processing services
Must be able to drop mail within 2-3 business days of receipt of mailing list

BUDGET

Estimate

$150,000 – $500,000

CONTRACT DURATION

36 months

TIMELINE

Issue Date: April 9th, 2026

Bid Due Date: May 5th, 2026

Contract Start Date: July 1st, 2026

Contract End Date: June 30th, 2027 (with potential for two one-year extensions up to June 30th, 2029)

QUESTION DEADLINE

April 29th, 2026

Issuing Agency

Board Of Supervisors Of Louisiana State University And Agricultural & Mechanical College

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

A government authority in Baton Rouge, Louisiana is seeking a vendor to provide direct mail fulfillment services. The scope of work includes recruiting direct mail pieces throughout the fiscal year using variable data printing, packaging, and match mailing. The contractor will be responsible for the production and distribution of letters using #10 envelopes, 9x12 window envelopes, mixed materials in 9x12 envelopes, and direct mailers. Additionally, the vendor must supply publications, promotional items, and various envelopes as part of the package.

The project requires climate-controlled warehousing for storage of materials until they are fulfilled. The vendor should emphasize both maximizing speed of completion and maintaining high-quality standards, along with thorough reporting and performance measurement. The contract period is set for one year.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.