Digital Student Records Repository Services
Overview
Fit Score
Settle Intelligence
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SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateTIMELINE
RFI released: March 12th, 2026
Publish Date: March 16th, 2026
Informations Due Date: April 6th, 2026 at 10:00 a.m. PST
QUESTION DEADLINE
Issuing Agency
Seattle Public Schools
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
The district is seeking information on digital student records repository services to centralize and manage student records that are currently maintained in paper or disparate systems. The solution should provide secure, role-based access aligned with district policies, ensuring appropriate permissions for different stakeholders.
Integration with PowerSchool is required to access and leverage student metadata and status information. Compatibility with Microsoft Office Suite and the ability to accept proprietary file formats is essential. The repository must support long-term records retention, compliance requirements, and track student enrollment and status changes via integration. A customized application built on an enterprise content management platform is preferred for backend operations.
The services should include support for digitizing physical records, ensuring accurate indexing and placement. The solution must enable purging or archiving documents based on status, retention rules, or document type, support metadata assignment at both the document and folder level, and offer full-text and metadata-based search capabilities. Event- or rule-based notifications and a cloud-hosted deployment mode are also required.
Source attribution
This Settle analysis is based on the issuing organization’s public RFP listing.