Digital Copying and Printing Equipment Supplies

Proposals are due by April 24th, 2026 at 2:00 PM EST.

Bids will be publicly opened on April 24th, 2026.

The Board of Education intends to award the bid at the May 11th, 2026 Board meeting.

Equipment delivery, installation, and invoicing are to occur between July 1st, 2026 and July 31st, 2026.

The government authority in Montague, Michigan is seeking vendors to supply digital copying and printing equipment. Requirements include providing one high-end copier/printer, nine mid-range copier/printers, and one mid-range color copier/printer, all with a minimum copy/print speed of 95 pages per minute. Each machine must support a paper supply of at least 3,500 sheets across three trays and a 100-sheet bypass, and be capable of handling 11x17 paper sizes.

Further specifications involve dual-sided color scanning with a 200-sheet document feeder, a finisher capable of 100-sheet stapling and 3-hole punching, and a 3,500 sheet capacity. The equipment must include USB ports for both direct printing and scanning, and support both color and black & white scanning to email or a Microsoft network share—with preference for the ability to scan to an authenticated user's home directory. True multitasking capability is required, allowing multiple simultaneous processes, along with a print-around feature to prevent job backlogs. Equipment must also be able to function as a printer within a Microsoft network.