Data Management System

Overview

Healthcare Services, Wellness & Biotech

Washington, District of Columbia, United StatesPosted 17 days agoDeadline: May 12th, 2026

Fit Score

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SUMMARY

The agency requires a one-year contract for the full implementation and ongoing support of a Provider Data Management System, including design, data migration, system operations, and certification support.

KEY REQUIREMENTS

Must be able to provide and administer a Provider Data Management System (PDMS)
Must provide Provider Support Services for eligible District Providers
Must ensure production system availability of 99.0% 24 hours per day
Must comply with CMS Outcome Based Certification requirements
Must have at least 35% of the dollar volume of the contract subcontracted to qualified small business enterprises (SBEs) for contracts in excess of $250,000
Must comply with the Nonprofit Fair Compensation Act of 2020
Must provide a subcontracting plan if required by law
Must have a minimum of three years of experience providing DDI of a PDMS Program Operations Management for a state Medicaid program
Key personnel must include a Senior Account Manager, Project Manager/Account Manager, Technical Lead/Implementation Manager, Certification Manager, Data Conversion Manager, and Operations/Provider Relations Manager

BUDGET

Estimate

$500,000 – $1,000,000

CONTRACT DURATION

60 months

TIMELINE

Pre-proposal conference: April 28th, 2026

Proposal submission deadline: May 12th, 2026

QUESTION DEADLINE

April 14th, 2026

Issuing Agency

Office of Contracting and Procurement

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The agency is seeking a provider for a comprehensive data management system to serve as its Provider Data Management System (PDMS Manager). The selected vendor will be responsible for the full lifecycle of the project, including the design, development, testing, and implementation of the PDMS. Prior to go-live, the vendor must interrogate and cleanse the provider database before final data migration to the production environment.

The system must deliver high availability, operating 24 hours per day, every day of the year, with a minimum uptime of 99.0%, measured weekly. The vendor will provide, house, and maintain all associated hardware, software, network connectivity, and data storage required for the production, test, and disaster recovery facilities. The solution should also support detailed reporting on network activity and status to ensure transparency and reliability of system operations.

Project responsibilities include requirements validation, interface development, thorough testing, user training, and support for system go-live preparation and certification. The vendor will also assist the agency in achieving CMS certification for the PDMS. The contract will have a period of one year.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.