Cost-Per-Image Agreement for Copying and Printing Services

Overview

Events, Printing & Promotional Goods

Quitman, Mississippi, United StatesPosted about 2 months agoDeadline: April 3rd, 2026

Fit Score

Settle Intelligence

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SUMMARY

The authority in Quitman, Mississippi seeks a vendor for a cost-per-image copying and printing services agreement, including delivery, installation, device management, and ongoing support for district facilities.

KEY REQUIREMENTS

BUDGET

Estimate

$400,000 – $800,000

CONTRACT DURATION

48 months

TIMELINE

Deadline for bid questions: March 27th, 2026

Bid submission deadline: April 3rd, 2026

Bid opening: April 3rd, 2026

Equipment installation and operational deadline: June 30th, 2026

Agreement term commences on the first day of the month following the completion of installation.

QUESTION DEADLINE

March 27th, 2026

Issuing Agency

Quitman School District

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The government authority in Quitman, Mississippi is seeking a vendor to provide a cost-per-image agreement for copying and printing services. The awarded vendor will deliver, install, configure, and maintain print devices across all school locations, support services, district offices, and other facilities. Services must include a system for dispatching service calls and proactive monitoring through a web portal, which allows real-time visibility into the copier fleet, device status, supply levels, and utilization.

All devices provided must be network compatible, equipped with an internal network interface card (NIC), and feature the most current software and firmware; they must not be slated for retirement or obsolescence. The agreement covers both the hardware and support services, including monitoring software installation and ongoing maintenance to ensure device performance, efficiency, and minimal downtime.

Vendors are responsible for ensuring the seamless delivery, installation, configuration, monitoring, and testing of all devices and software associated with the contract.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.