Cost Allocation Plan Services

Solicitation Posting Date: March 2nd, 2026

Deadline for Respondent Submission of Solicitation Questions: March 5th, 2026

The OOG's Response to Questions Posted on the ESBD: March 6th, 2026

Deadline for Respondent HSP Courtesy Review Request: March 6th, 2026

OOG Provides HSP Courtesy Review: March 10th, 2026

Deadline for Respondent Submission of Response: March 24th, 2026

Anticipated Start Date: March 30th, 2026

Fixed Cost Allocation Plan due to OOG: 45 Days from date of award (for Fiscal Year ending August 31st, 2027)

Full Cost Allocation Plan due to OOG: 45 Days from date of award (for Fiscal Year ending August 31st, 2027)

Final Fixed and Full Cost Allocation Plans anticipated due to DCA: May 28th, 2026 (for Fiscal Year ending August 31st, 2027)

Primary contract term terminates: August 31st, 2027

Contract may be renewed for up to three additional twelve-month periods through: August 31st, 2030

A government authority in Austin, Texas is seeking a vendor to develop and implement cost allocation plan services. The scope includes preparing a fixed cost allocation plan and using the calculated costs to develop, submit, and secure approval for claims based on those figures. The project involves identifying and allocating statewide administrative overhead costs not included in the Federal Statewide Cost Allocation Plan but considered legitimate indirect costs. Federal regulations restrict certain types of costs, such as legislative costs, tax and fee collection costs, and other specified expenses, which must be excluded from the plan.

The vendor will be responsible for identifying indirect costs for fee setting, revenue maximization, internal service costs, and other non-federal grant activities. The state requires the development of additional full cost allocation plans using comprehensive cost concepts. The plan must identify the costs of providing statewide support services to each state agency, allocate an appropriate portion of the total support costs to each agency, specify federally reimbursable indirect costs in each allocation, and establish billing procedures to ensure correct invoicing for allocated costs not otherwise payable under state law. The contract is set for a three-year duration.