Copiers and Copier Printer Maintenance Service

Overview

Construction, Facilities & Maintenance

Colorado Springs, Colorado, United States; Pueblo, Colorado, United States; Buena Vista, Colorado, United StatesPosted 6 days agoDeadline: May 29th, 2026

Fit Score

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SUMMARY

Seeking a provider for comprehensive copiers and printer maintenance services, including operations, lifecycle management, and analytics for Colorado Springs' government authority.

KEY REQUIREMENTS

Must be licensed to do business in the state of Colorado
Must provide a certificate of good standing from the Secretary of the State of Colorado
Must meet minimum insurance requirements including Workers' Compensation, General Liability, and Cyber Liability
Must provide a subcontracting plan if subcontractors are used
Must complete necessary background screening for military installations
Must comply with NERC Restricted Area visitor control requirements
Must provide a detailed project timeline and implementation plan
Must provide three past and present client references within the last three years
Must adhere to Utilities' cyber security requirements and NIST CVE standards

BUDGET

Estimate

$250,000 – $500,000

CONTRACT DURATION

12 months

TIMELINE

Solicitation Released: May 1st, 2026

Last day for Questions: May 22nd, 2026

Proposals Due Date: May 29th, 2026

Targeted Notice to Proceed or Contract Execution: August 18th, 2026

QUESTION DEADLINE

May 22nd, 2026

Issuing Agency

Colorado Springs Utilities

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DESCRIPTION

The government authority in Colorado Springs, Colorado is seeking a vendor to provide copiers and copier printer maintenance services. The scope includes maintaining networked multifunction devices, stand-alone desktop printers, large format printers, and thermal printing devices. The objective is to replace and optimize the current print fleet through a vendor-neutral, analytics-driven copiers and printer maintenance program, aiming to improve equipment uptime and simplify support processes.

Services required encompass implementation, operations management, proactive monitoring, supply management, break-and-fix support, fleet analytics, governance, and security-compliant lifecycle management. The selected vendor should provide native support for cloud print platforms, as the organization currently uses the vasion print installer, and ensure integration of the move, add, change, and dispose (MACD) process within their program. The contract period will be one year, with all questions regarding the RFP due by May 22, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.