Copier and Mailroom Management Printing Services

Non-Mandatory Site visit: March 24th, 2026 at 10:00 AM

Deadline to Receive Questions: April 7th, 2026 at 10:00 AM

Responses to Questions Posted by: April 30th, 2026

Bid Opening: May 20th, 2026 at 3:00 PM

Contractor Selection Date: TBD

Projected Contract Start Date: August 1st, 2026

The government authority in Dover, Delaware is seeking proposals for comprehensive copier and mailroom management services. The selected vendor will design a flexible service model that aligns with business outcomes and supports operational adaptability, allowing service delivery to adjust to varying workload requirements while maintaining high satisfaction among students, faculty, and staff.

Services may include the design, implementation, and management of a print infrastructure tailored to a university environment, serving students, faculty, staff, and guests. Solutions should enable secure, tracked, and managed printing, copying, and scanning processes. All proposed copier units must be multi-functional devices that provide faxing, network printing, and scanning, and support automatic duplexing without significant loss of speed.

For color copiers, requirements include the ability to manipulate jobs submitted through the network, such as inserting images or cover pages, large-capacity paper trays holding up to 4,000 sheets, and the capability to handle paper sizes up to 12 x 18 inches. The contract period will be for one year.