Conference Venue, Catering and Event Support Service

Issue Date: March 31st, 2026

Question Submission Deadline: April 14th, 2026

Proposal Submission Deadline: May 6th, 2026

Contract Award Date: June 5th, 2026

Event Dates: February 10th–11th, 2027

The agency seeks a vendor to provide a comprehensive solution for its annual employee training conference, a two-day staff development event attended by 500–600 total staff per day. Services required include provision of a suitable conference venue, coordination and management of all event logistics, and the delivery of catering services covering lunch for up to 600 attendees daily, as well as snacks and beverages.

A dedicated event manager will be expected to support planning efforts from contract execution through post-event debrief, ensuring smooth attendee flow and efficient room transitions between sessions with minimal disruption. The vendor will coordinate room setup, furniture arrangements, and integration of external vendors as needed.

Additional responsibilities involve conducting a comprehensive site visit for agency staff upon request, providing complimentary parking for all attendees, managing audiovisual equipment (including the potential specification of costs for upgraded services), and ongoing support following the event.

Interested vendors must be able to address logistical requirements, ensure high-quality service delivery, and facilitate an effective, well-organized staff conference experience.