Computerized Maintenance Management System

Issue Date: March 9th, 2026

Closing Date: April 10th, 2026

Implement a new enterprise CMMS before September 2026

The selected vendor will provide a comprehensive computerized maintenance management system (CMMS) designed to enhance operational efficiency, minimize downtime, and meet both current and future compliance requirements. The proposed CMMS should centralize maintenance processes and allow real-time tracking of assets and work orders, all while integrating smoothly with existing IT infrastructure.

Key requirements include enterprise-level scalability, supporting at least 50,000+ annual work orders, 1,000+ daily updates, over 10,000 assets and hierarchical locations, and 2,000+ inventory items without restrictive limitations. The unified platform needs to manage work orders, assets, locations, inventory, and labor, facilitating 24/7, event-driven operations. Regulatory and audit compliance must be strengthened through digitally traceable records, audit trails, and customizable reporting features.

The CMMS must allow mobile and in-field work execution for staff, offering offline capability, GPS/QR code scanning, photo capture, and real-time documentation of labor, materials, and response times. It should support end-to-end asset lifecycle management, including relocation without history loss, and integrate event and show schedules for coordinated maintenance operations. Comprehensive work order management—corrective, preventive, predictive, emergency, event-based, and capital projects—is essential. Automatic PM work order generation based on various triggers is required. The contract for the system will be for a period of one year.