Community Engagement, Facilitation and Grant Writing Support Service

Request for Proposal released: March 10, 2026

Optional Informational Webinar: March 16, 2026 at 11:30 a.m.

Deadline to submit questions: March 24, 2026 by 5:00 pm

Responses to questions released: March 27, 2026

Submitted Proposals due: April 10, 2026 by 5:00 p.m.

County review period: April 13, 2026 - May 15, 2026 (Tentative)

Identification of apparent winner(s): Week of May 25, 2026 (Tentative)

Contract Starts: June 2026 (Tentative)

The selected vendor will provide comprehensive community engagement, facilitation, and grant writing support in Marin County, California. Responsibilities include conducting in-person outreach and engagement at community events, workshops, information sessions, and pop-up opportunities as needed. The provider will collaborate with community-based organizations, neighborhood groups, and trusted local messengers to broaden outreach and encourage participation.

Additionally, the vendor will develop and distribute culturally responsive and accessible content and toolkits, ensuring multilingual outreach materials are produced as appropriate. Management of subcontractors will be necessary to support outreach activities, event staffing, facilitation, and language access. The contractor will also be responsible for documenting and summarizing engagement activities to effectively capture the scope and impact of community involvement in the Participatory Budgeting process.

Strategic project support will be required, including offering early guidance during proposal development to help applicants meet program guidelines and evaluation criteria. The vendor should be prepared to develop meeting agendas, facilitation materials, and documentation of meetings, decisions, and outcomes, as well as translating complex or technical information into accessible formats for community audiences.