Coffee Supplies and Services

Overview

Hospitality, Food Service & Travel

Allen, Texas, United StatesPosted 27 days agoDeadline: May 7th, 2026

Fit Score

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SUMMARY

Allen, Texas is seeking a vendor for bi-monthly coffee supplies and services, including equipment provision and inventory management at government locations.

KEY REQUIREMENTS

Must have a minimum of five years of experience
Must attend a mandatory site visit
Must provide criminal background checks on all employees performing the contract
Must be financially stable and a commercial provider for at least three years
Must provide proof of insurance meeting city requirements
Must be registered with the Texas Secretary of State
Must provide a certificate of coverage for workers' compensation insurance
Must provide a 1295 form for contracts valued at $100,000 or greater

BUDGET

Estimate

$100,000 – $500,000

CONTRACT DURATION

12 months

TIMELINE

Public Advertisements: April 10th, 2026 and April 17th, 2026

Pre-submittal Conference: April 21st, 2026

Mandatory Site Visits: April 21st, 2026 and April 22nd, 2026

Question Deadline: April 24th, 2026

Addenda Deadline: May 4th, 2026

Response Due Deadline: May 7th, 2026

QUESTION DEADLINE

April 24th, 2026

Issuing Agency

City Of Allen

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The government authority in Allen, Texas seeks a vendor to provide comprehensive coffee supplies and related services. The selected provider will be responsible for bi-monthly visits to each service location to check inventory, refresh supplies, and ensure equipment is in working order.

Services include furnishing equipment for coffee and tea, such as coffee makers, brewing stations with hot water dispensers, labeled carafes or pump pots for regular and decaffeinated coffee, and all necessary accessories. Vendors must also be able to supply coffee supplies upon agency request outside of the regular delivery schedule.

Questions regarding this RFP must be submitted by April 24, 2026. A non-mandatory pre-bid meeting is scheduled for April 21, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.