COBRA Administration Services

Overview

Financial, Legal, HR & Staffing

Wichita, Kansas, United StatesPosted 9 days agoDeadline: May 19th, 2026

Fit Score

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SUMMARY

Kansas seeks a vendor for complete COBRA administration services, including compliance, billing, customer support, and technology integration for COBRA/Retired employees.

KEY REQUIREMENTS

Must have proper certification(s) and/or license(s) for the services specified
Must provide documentation of good standing with the Kansas Insurance Department
Must have a minimum of three (3) years of experience providing similar services
Must have the capacity to acquire all required bonds, insurances, and permits
Must comply with all applicable federal, state, and local laws, statutes, ordinances, rules, and regulations
Must be duly qualified to do business in the State of Kansas upon award
Must provide proof of insurance meeting minimum requirements
Must have experience in managing projects of comparable size and complexity

BUDGET

Estimate

$38,000 – $50,000

CONTRACT DURATION

36 months

TIMELINE

Distribution of Request for Proposal: April 27th, 2026

Questions and clarifications submitted: May 4th, 2026

Addendum Issued: May 11th, 2026

Proposal due: May 19th, 2026

Evaluation Period: May 20th, 2026 – June 5th, 2026

Board of Bids and Contracts Recommendation: June 11th, 2026

Board of County Commission Award: June 17th, 2026

QUESTION DEADLINE

May 4th, 2026

Issuing Agency

Sedgwick County

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

An organization in Kansas is seeking a vendor to provide comprehensive COBRA administration services. The selected provider will be responsible for the identification of qualifying events, distribution of required initial and election notices, enrollment processing, ongoing eligibility tracking, coverage termination, and generating all necessary regulatory notices as per COBRA requirements.

Vendors must also overview their approach to monthly premium billing and participant payment processing, including grace period monitoring, delinquency handling, reconciliation reporting, and employer remittance procedures. Customer service is a critical component, and applicants should detail their support channels for participants and employers, open enrollment processes, notification timelines, hours of operation, escalation protocols, and language services.

Technical capabilities will be evaluated, including the functionality of employer and participant portals, reporting options, integration with HRIS systems and insurance carriers, HIPAA compliance measures, data security protocols, and business continuity plans. Additionally, proposals may describe value-added services such as compliance training, enhanced communications, or analytics support.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.