Cloud-Hosted Electronic Agenda and Meeting Management Software
Overview
Fit Score
Settle Intelligence
Settle helps teams find, evaluate, and respond to public RFPs. We continuously surface new opportunities, score them against your company strengths, and draft proposal responses so you can focus on the work that wins business.
SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateCONTRACT DURATION
TIMELINE
Issue Date of RFP: March 3rd, 2026
Deadline for Questions: March 10th, 2026
Deadline for Issuing Addenda: March 13th, 2026
Submission Deadline: March 19th, 2026
Rectification Period: 3 business days
Anticipated Initial Ranking and Commencement of Concurrent Negotiations with Shortlisted Proponents: April 1st, 2026
Anticipated Demonstration Period for Shortlisted Proponents: April 7th, 2026 to April 10th, 2026
Anticipated Deadline for Submission of Best and Final Offers (“BAFO"): April 17th, 2026
Anticipated Final Ranking: April 28th, 2026
Contract Negotiation Period: 5 calendar days
Anticipated Execution of Agreement: May 5th, 2026
QUESTION DEADLINE
Issuing Agency
Town of Stony Plain
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
The Town of Alberta seeks a vendor to provide a cloud-hosted electronic agenda and meeting management software solution. The software must be user-friendly, commercially available, and supported by an established company with a proven track record of successful municipal government implementations.
The platform will facilitate Council and Committee agenda creation, management, communication, and collaboration, with integration capabilities for existing archives, AV equipment, and the municipal website. Features include digital report creation, customizable agenda templates, formatting tools, robust security controls, full and partial package navigation, and email notifications for internal and external users.
The solution should support customizable workflows, editable controls, security overrides, access tracking and history, staff task generation and progress tracking from meeting minutes, and automated web posting with indexing. Compatibility with online meeting platforms for video hosting, public access to agendas, minutes, and meeting videos, and additional user enhancement features are also required.
Source attribution
This Settle analysis is based on the issuing organization’s public RFP listing.