Cloud-Based Vital Events Registration System

Overview

Business Systems (ERP, CRM & POS)

Georgia, United StatesPosted 30 days agoDeadline: May 4th, 2026

Fit Score

Settle Intelligence

Settle helps teams find, evaluate, and respond to public RFPs. We continuously surface new opportunities, score them against your company strengths, and draft proposal responses so you can focus on the work that wins business.

SUMMARY

Georgia is requesting vendor input on modern cloud-based systems for registering, amending, and certifying vital records events, seeking options for architecture, deployment, integration, and hosting.

KEY REQUIREMENTS

Must be registered in the Team Georgia Marketplace system
Must comply with Georgia statutory and regulatory framework for vital records
Must support 3,500 users and approximately 23 million records
Must provide integration capabilities with Georgia Public Health systems and Federal systems like EVVE/STEVE
Must support role-based access control and identity verification
Must provide disaster recovery plans
Must adhere to security, privacy, and audit requirements for PHI and PII
Must comply with Lobbyist Registration Requirements

BUDGET

Estimate

$2,000,000 – $5,000,000

TIMELINE

Supplier written questions due: April 17th, 2026

DPH responses to supplier written questions: April 24th, 2026

QUESTION DEADLINE

April 17th, 2026

Issuing Agency

Georgia Department Of Public Health

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The State of Georgia is seeking information from vendors regarding a cloud-based Vital Events Registration System (VERS). The proposed system should address system architecture options—cloud-based, on-premises, and hybrid deployments—and detail various supplier deployment models. The solution must support system expansion and offer configurable user interfaces and reporting features, while ensuring alignment with all relevant statutory and regulatory frameworks governing vital events registration.

The Office of Vital Records is responsible for processes such as registration, preservation, amendment, and certification of vital events, including birth, death, marriage, fetal death, paternity, adoption, and necessary corrections. The VERS solution should integrate seamlessly with other software applications, enabling secure data exchange and communication through modern protocols—such as web-based Single Sign-On (SSO) using open standards. Hosting must be considered either on the State's Amazon Web Services (AWS) platform or through comparable hosting options, with a comparative analysis of associated costs.

Key system requirements include: handling large volumes of sensitive data with robust backup and disaster tolerance, supporting national secure electronic data sharing, compliance with international digital accessibility standards, and offering comprehensive geo-referenced data management tools. Vendors are requested to submit questions pertaining to this RFI by April 17, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.