Cloud-Based Student Practicum Software

A public-sector entity in Texas seeks the implementation of a cloud-based software solution to manage student practicum programs. The software must consolidate disconnected department-level processes into one comprehensive system to streamline practicum management, track student skills, verify hours, enable communication, manage documentation, and handle reporting tasks. The primary objectives are to improve accountability, enable audit support, strengthen skills validation, and reduce risks associated with manual or inconsistent practicum procedures.

Bidders are required to submit a detailed narrative about the proposed solution’s overall architecture, including its role-based and location-based access controls and reporting features. Proposals must also include a summary of the software’s security package, demonstrating SOC 2 Type II (or equivalent) compliance, TX-RAMP Level 2 status, and detailing encryption and key management practices. Any AI-enabled features must be disclosed and explained in terms of their security and risk controls. Supporting screenshots, workflow diagrams, or similar materials illustrating dispatch, case workflow, and reporting use cases are requested.