Cloud-Based Statewide Identifier Solution

Texas seeks a cloud-based identity management solution to assign, match, and process unique identifiers for students and staff statewide.

Provide a statewide identity assignment, matching, near-match resolution, and enrollment event processing solution.
Support Ed-Fi Data Standard and Texas-specific data requirements with flexible integration options.
Migrate historical data, leverage existing data, and ensure new data follows established formats.
Clearly indicate if ongoing maintenance, enhancements, and technical support are included in the application cost.
Assign unique identification numbers to new students and staff automatically or via system-to-system APIs.
Run probabilistic and deterministic matching algorithms to detect potential duplicate records.
Allow user intervention for near-match resolution in less than 2% of cases.
Search statewide for existing records to determine if a student or staff member already exists.
Provide functionality to confirm whether a matched record is correct.
Allow organizations to submit student and staff information via API.
Support automated API processing including ID assignment, near-match resolution, and output generation.
Identify and return error details for API transactions for correction and resubmission.
Provide ability to retrieve campus entry and withdrawal records.
Prevent concurrent organization file processing via API.
Track data through all stages (validate, fix errors, assign IDs, resolve near matches, download).
Provide statistics tab, processing times, download audit logs, and general metadata.
Allow organizations to update records to include their association in an individual's history.
Support the ability to retire one or multiple IDs and merge history.
Allow adding permanent notes to a person record with role-based security.
Enable authorized users to update specific fields and create new historical records.
Allow downloading data via API.
Provide search functionality for students or staff members by various personally identifiable information fields.
Enable LEAs, Campuses, and other state agencies to retrieve data into their systems via API.
Offer extract options for assigned IDs, near matches, canceled/rejected records, errors to fix, and fixed records.
Provide reporting options filtered by campus, status, submission, and/or date range.
Generate a Submission History Report by student or LEA based on access-level.
Allow extracting data with user-selected formatting (include/exclude header, tab or comma delimited).
Extract data of all people for an entire district or individual campus in one combined report.
Report for all Unique IDs assigned to a person at statewide, LEA, or campus level.
Provide the ability to remove/delete (logical delete) individual or multiple data sets.
Enable extracting reports via PDF, Excel, or CSV files.
Comply with the version of the Ed-Fi data standard used by TEA, including Texas-specific extensions.
Support updates to comply with new data standards implemented by TEA.
Ability to update the application to comply with the Texas Education Data Standards.
Support two different years and potentially two different versions of the Texas Education Data Standards simultaneously.
Provide enrollment tracking events with inline validation errors and support updates via API.
Offer outbound email or system functionality for LEAs to resolve enrollment conflicts.
Validate data elements on load and during processing, ensure valid entry-before-exit ordering, and identify duplicates.
Provide an enrollment events dashboard with filtering, drill-down, and load information.
Provide APIs and Web Services for integration with external systems for identifiers, matches, and enrollment event submission.
Maintain full audit logs of all data changes, downloads, match resolutions, and uploads.
Maintain a complete history of identifier changes and events.
Utilize Transport Layer Security (TLS) 1.2 or higher.
Implement HTTPS-only with HTTP Strict Transport Security (HSTS).
Encrypt data at rest and in transit.
Comply with TGC 2054 and TGC 2063 cybersecurity requirements.
Implement role-based and organization-based access controls.
Integrate with TEA's identity management system (TEAL).
Ensure session timeouts, credential security, and secure logging.
Allow TEA to scan the application for vulnerabilities and require timely remediation.
Support administrator-managed system properties and custom fields.
Provide configurable matching-logic rules and administrative options to separate shared IDs.
Provide TEA with back-end access and configuration capabilities.
Comply with Full Section 508/Web Content Accessibility Guidelines (WCAG) and maintain compliance with new versions.
Provide context-sensitive help with step-by-step instructions.
Support a searchable knowledge base and exportable printable documentation.
Provide company background and history (no more than 2 pages).
Describe relevant experience in delivering an identifier application.
List current users (LEAs and other state agencies) and geographic service areas.
Provide contact information for follow-up.
Provide product name, detailed description of features and capabilities, and identify service gaps.
Provide maximum API connection points/threads/endpoints and performance testing outcomes under high volume.
Confirm support for Texas's 5.5 million student and over 400,000 staff population.
Prove ability for authorized state agencies to access student information via API.
Describe hosting security standards and certifications and vulnerability management process.
Provide a complete list of standard reports delivered with the application.
Describe all administrative configuration tools.
Describe product documentation, tutorials, help systems, and training.
Describe service level agreements (SLA), including severity tiers, responsive times, support models, hours, language availability, and escalation process.
Identify hosting model(s): Vendor-hosted, TEA Data Center Services, Hybrid, Cloud Options.
Identify any potential issues with integration into TEA systems, non-TEA systems, or vendor capabilities.
Identify any issues of using existing identification numbers and migrating existing data.
Provide any supplemental material, diagrams, or product overviews.
Clearly identify confidential or proprietary content.
Provide frequency of patches and updates to product versions.
Provide cost estimates for application, installation, full functionality, annual maintenance, annual technical support, customization, and initial data migration.

$5,000,000 – $20,000,000

March 9th, 2026: Publication of solicitation in the Electronic State Business Daily (ESBD).

March 12th, 2026: Last day to submit written questions about this solicitation no later than 2:00 P.M. Central Time.

March 18th, 2026: Final publication of questions and answers.

April 6th, 2026: TEA preferred date to receive Notice of Intent to submit a response.

April 6th, 2026: Response(s) due no later than 2:00 P.M. Central Time.

Texas Education Agency

Organization overview and procurement intelligence available on paid plans.

The State of Texas is seeking a vendor to provide a cloud-based statewide identifier solution designed to assign, match, and manage unique identification numbers for all students and staff members. The system will need to facilitate statewide identity assignment, matching processes, near-match resolution, and enrollment event processing. Proposals should detail pricing models, scalability, implementation strategies, and any limitations.

The solution must ensure the elimination of duplicate records by matching personally identifiable information across all users in the state. Additionally, the selected system should enable seamless migration of historical data, utilize existing records, and guarantee that all new entries comply with established data formats and conventions.

Questions regarding the proposal are due before March 12, 2026.

Cloud-Based Statewide Identifier Solution

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