Cloud-Based School Transportation Routing Software

Overview

Transportation, Fleet & Logistics

Salem, Virginia, United StatesPosted 23 days agoDeadline: April 28th, 2026

Fit Score

Settle Intelligence

Settle helps teams find, evaluate, and respond to public RFPs. We continuously surface new opportunities, score them against your company strengths, and draft proposal responses so you can focus on the work that wins business.

SUMMARY

A Virginia school division is seeking a cloud-based software solution to manage school transportation routing, parent notifications, real-time GPS data, and flexible scheduling, with strong data security and integration with PowerSchool.

KEY REQUIREMENTS

Must be an established entity with a proven client base and software product
Must provide a sample proposed contract
Must include three references from school districts or similar projects
Must be authorized to transact business in the Commonwealth of Virginia
Must provide proof of experience, ability, and financial standing if requested
Must comply with all local, state, and federal laws and regulations
Must provide a W-9 form if no prior business has been conducted with the school division

BUDGET

Estimate

$50,000 – $150,000

TIMELINE

RFQ posted and mailed: April 14th, 2026

Questions due: April 21st, 2026

RFQ responses due: April 28th, 2026

Responses evaluated: April 29th–30th, 2026

Conduct discussions and software demos: May 4th–7th, 2026

Notice of Intent to Award Posted: May 8th, 2026

Award quote and sign contract: May 19th, 2026

Contract start date: July 1st, 2026

Training timeframe: July 1st–31st, 2026

System implemented: August 1st, 2026

QUESTION DEADLINE

April 21st, 2026

Issuing Agency

Salem City Schools

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The school division seeks a vendor to provide and implement a cloud-based software system designed to assist with school transportation routing and related features. The solution must be hosted in the cloud, ensure the security of school division and student data, and offer reliable backup of routing information.

The vendor is expected to supply both the software and any required devices—such as tablets—that can monitor GPS navigation and maintain real-time connectivity with buses, drivers, and existing student information systems. The system should also enable parents to access bus stop information for their students via an online portal and receive timely notifications regarding delayed buses, bus and route changes, and other transportation updates.

The solution must support flexible student transportation schedules, accommodating situations such as split custody, daycare pick-ups and drop-offs, alternating weeks or months, and specific days. Preference will be given to products that feature mobile and app access, and vendors should demonstrate proven, automated integrations with PowerSchool. All questions regarding this RFP must be submitted by April 21, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.