Cloud-based Records and Licensing Land Record Software Replacement Services

Jefferson County, Colorado is seeking a vendor to provide cloud-based software replacement services for its land records and licensing system. The selected solution must offer an intuitive user interface, efficient data entry with mechanisms for easy correction of user errors, and a comprehensive activity audit trail to ensure accountability.

Key features required include robust search functionality by name and other system fields, ad hoc report generation using any available data, and tools for summarizing records. The system must support the collection of digital signatures both online and in-office settings. Reliable customer support is expected, including ticket-based response tracking. Efficient communication between requestors and fulfillers should be facilitated by the system.

Administrative tools must allow county staff to manage user roles, permissions, and system configuration. The solution should offer flexibility in assigning roles and enforcing the principle of least privilege. Data security is a priority, requiring multiple, redundant daily backups to prevent loss. The system must also accommodate the migration and storage of millions of historical land records dating back to 1859 and marriage records from the 1980s. The contract period for this engagement will be one year.