Cloud-Based Procure-to-Pay and Contract Management System

Request for Proposal Available to Public Posted on Website: February 24th, 2026

"Highly Recommended" Virtual Vendor's Meeting: March 17th, 2026, at 10:00 AM (CT)

Vendor Questions to RFP Due: March 31st, 2026, by 10:00 AM (CT)

Agency Answers to Questions Posted on Website: April 14th, 2026

Vendor Proposals Due: April 28th, 2026, by 10:00 AM (CT

Evaluations: May 4th-22nd, 2026

Vendor Virtual Demo Week: May 25th – June 5th, 2026

Anticipated Contract Award Date: Week of June 15th, 2026

The agency seeks a vendor to provide a cloud-based Software as a Service (SaaS) solution for procure-to-pay (P2P) and contract management, including both implementation and migration of data from existing systems. The solution must optimize operational efficiency by minimizing manual and duplicate processes, streamlining procurement, enhancing visibility, ensuring compliance, and integrating seamlessly with the existing ERP platform.

Features required include guided workflows, configurable approvals with options for delegation and escalation, role-based access, audit trails, reporting dashboards, and secure access for both internal and authorized external users. The platform must offer user-friendly navigation, advanced search functionalities with grouping, filtering, and saving capabilities, as well as robust document management supporting numerous file types and versioning. Additional requirements include the capacity to automate and standardize administrative requests and block invoice submissions pending completion of vendor profile updates. Voucher processing and payment workflows must be integrated.

A pre-bid meeting is scheduled for March 17, 2026, and questions must be submitted by March 31, 2026. The awarded contract will span five years.