Cloud-Based Laboratory Information Management System Replacement Solution

Release of Solicitation: January 16th, 2026

Last day to submit questions: February 10th, 2026

State's response to questions: February 18th, 2026

Addendum 1 Release: February 23rd, 2026

Proposal Submission Deadline: February 24th, 2026

Proposal Evaluation Period: March 12th, 2026 to April 10th, 2026

Demonstrations: April 13th, 2026 to April 24th, 2026

Negotiations: May 1st, 2026 to May 21st, 2026

BAFO Submission: May 22nd, 2026 to May 28th, 2026

Notification of Award: July 2nd, 2026

Contract Start: July 3rd, 2026

California is seeking a vendor to implement a cloud-based Laboratory Information Management System (LIMS) to replace its existing solution. The proposed system must offer advanced functionalities such as the ability to release preliminary laboratory reports and update their status as Final, Corrected, or Amended. It should provide automated turnaround time alerts for overdue samples and enable automatic report delivery through a submitter portal and email notifications.

Key compliance features include generating audit-ready quality control and assurance summaries for ISO 17025, maintaining chain-of-custody logs, electronic signatures for QC/QA entries, and generating comprehensive CAPA (Corrective and Preventive Action) records. The solution must also offer robust search capabilities, SOP document storage with version control, data archiving, and support mobile access on both iOS and Android platforms.

Additional requirements call for direct linking of reagent lot numbers to test results for traceability, limited read-only data access for customers, peer and supervisory review with a complete audit trail, and a multi-layer review and e-signature approval workflow. Furthermore, the system should support replication to a reporting-only database compatible with integration into a cloud-based data warehouse.