Cloud-Based Grants Management System

Rfq Release Date: February 26th, 2026

Last Date To Submit Written Questions: March 12th, 2026, No Later Than 3:00 P.M. Pst

Rfq Due Date: March 20th, 2026, No Later Than 3:00 P.M. Pst

Vendor Interview Date: Tbd

Contract Award Date: Tbd

The Consortium is seeking a vendor to provide a secure, configurable, cloud-based grants management system capable of supporting multi-jurisdictional programs. The platform must allow shared administration and independent agency decision-making, while managing the entire grant lifecycle from application submission to post-award tracking.

Features must include secure, role-based access with centralized oversight, configurable permissions by agency and jurisdiction, real-time workflow visibility for application submission, review, approval, and revisions, and robust data tracking such as electronic signatures and audit logs. The system should offer a unified online application platform with dynamic fields, conditional logic, and jurisdiction-specific requirements, as well as automated document generation and prefilled contractual fields.

Additional requirements include comprehensive tracking of contract approvals, amendments, integrated quarterly reporting, reimbursement and expense summaries, document upload functionality, and import capabilities for financial data. Jurisdiction-specific reporting fields, dashboard and query tools for program tracking, secure document storage, and tools for extracting structured administrative data are also essential. All questions regarding this RFP must be submitted by March 12, 2026.