Cloud-Based Grant Management System

Overview

Business Systems (ERP, CRM & POS)

Salinas, California, United StatesPosted 2 months agoDeadline: April 24th, 2026

Fit Score

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SUMMARY

Seeking a vendor to supply and implement a secure, cloud-based grant management system for California county operations, with extensive lifecycle management and reporting features.

KEY REQUIREMENTS

BUDGET

Estimate

$240,000

CONTRACT DURATION

36 months

TIMELINE

Issue RFP: March 5th, 2026

Deadline for Written Questions: March 19th, 2026 at 3:00 p.m. PST

Proposal Submittal Deadline: April 24th, 2026 at 3:00 p.m. PST

Estimated Award Date: May 2026

Agreement in Place: May 2026

Setup Period: June to November 2026

Go Live: December 2026

QUESTION DEADLINE

March 19th, 2026

Issuing Agency

County of Monterey, Housing and Community Development Department

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The County of California is seeking a vendor to provide a modern and secure cloud-based Grant Management System (GMS) to facilitate grant-maker operations. The proposed solution should minimize manual data entry, streamline reporting processes, and offer real-time budget visibility for county staff and subrecipients. The system must handle both grants and loans and support full lifecycle management for all grant activities.

Key requirements include replacing spreadsheet-based and fragmented workflows with a centralized and auditable platform. The system should maintain immutable audit logs, provide thorough budget version history with user attribution and timestamps, and support easy copy-and-paste functionality as well as uploading of common file types such as PDF, Word, Excel, and standard image formats. Unified reporting across all modules—including grants management, loan portfolio management, asset management, compliance monitoring, invoicing, and financial tracking—is essential. Secure, self-service password recovery must also be included. The initial contract will be for a three-year period.

Interested vendors are required to submit any questions regarding the RFP by March 19, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.