Cloud-Based Event Management System

The State of Maine is seeking a cloud-based event management system designed to streamline and centralize event and room scheduling across its facilities. The desired platform should automate financial workflows, including approval routing for room requests and automated invoicing that aligns with established rates and fees. Integration with standard communication and calendaring tools is required for enhanced coordination and efficiency.

Essential system features include automated notifications for key departments such as facilities, IT, and catering, as well as the ability to link equipment (A/V, furniture) and documents (agendas, notes) to specific events. The solution must also support various reporting capabilities, offering customizable templates and email options for regular reporting needs. Importing and exporting functions should allow for seamless integration of classroom schedules and efficient bulk actions. Additionally, the system must provide a real-time, web-based campus calendar with options for public viewing and calendar integrations.

This opportunity is ideal for vendors with a proven track record in delivering comprehensive, cloud-based scheduling and event management solutions for large organizations or educational institutions.