Cloud-Based ERP Material Management Solution

Overview

Business Systems (ERP, CRM & POS)

Chicago, Illinois, United StatesPosted 15 days agoDeadline: May 22nd, 2026

Fit Score

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SUMMARY

Illinois is seeking a vendor to implement a cloud-based ERP material management solution to support supply chain operations, featuring real-time inventory visibility, automation, integration, advanced analytics, and mobile capabilities.

KEY REQUIREMENTS

Must be a legal entity authorized to transact business or conduct affairs in Illinois
Must be registered with the Illinois State Board of Elections
Must hold a current Illinois Department of Human Rights (IDHR) Bidder Eligibility Number
Must have a minimum of 5 years of experience in providing ERP Material Management implementation and services
Must demonstrate successful implementation of similar ERP systems within at least 3 acute care hospital systems or integrated health systems within the past 7 years
Must be registered in the Illinois Procurement Gateway (IPG) and have an active, unexpired IPG Number
Must provide a performance work plan highlighting project timelines, staff involvement, and implementation methodology
Must be able to interface with existing university systems including Epic, IBuy, Banner, GHX, ParEx, and Jagger

BUDGET

Estimate

$500,000 – $2,000,000

CONTRACT DURATION

36 months

TIMELINE

Virtual Pre-Submission Conference: April 28th, 2026

Deadline for Vendor Questions: May 1st, 2026

Submission Due Date: May 22nd, 2026

QUESTION DEADLINE

May 1st, 2026

Issuing Agency

University Of Illinois Chicago

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The client seeks a vendor to provide a cloud-based enterprise resource planning (ERP) material management solution to streamline and support ongoing supply chain operations. The system must enable automated replenishment through interface-generated requisitions, offer real-time inventory visibility across all locations, and incorporate lot, serial, and expiration date tracking as well as inventory status management. It should facilitate system-supported receiving, put-away, and inter-location transfers with comprehensive transaction tracking, exception handling, and barcode-enabled processes.

Recall management workflows are required, including automated identification of affected inventory locations using lot and serial number traceability. The solution should integrate order management with inventory, accounts payable, and general ledger modules to ensure real-time updates, financial posting, and comprehensive reporting. The ERP must safeguard against debit and credit entries within the same transaction and support the creation and maintenance of cost centers using structured hierarchies, integrating with financial systems for accurate charge validation, posting, and reporting to the general ledger.

A robust reporting engine with secure report generation, user-based access controls, and audit traceability for all financial reports is essential. The system should support advanced technologies such as Artificial Intelligence, machine learning, predictive analytics, and automation. Additionally, a mobile application is required to facilitate supply chain operations, with specific functionalities for par counting, receiving, and barcode scanning using handheld devices or tablets. The contract period will span three years, with a pre-bid meeting scheduled for April 28, 2026 and a question submission deadline of May 1, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.