Cloud-Based Electronic Medical Records Software

Overview

Software, Web & Mobile Development

Newmarket, Ontario, CanadaPosted 29 days agoDeadline: May 4th, 2026

Fit Score

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SUMMARY

Seeking a vendor to provide a cloud-based EMR software with comprehensive clinical, administrative, and reporting features, including secure API access and OLIS integration, for use in multiple Ontario clinics over a three-year term.

KEY REQUIREMENTS

BUDGET

Estimate

$150,000 – $300,000

CONTRACT DURATION

36 months

TIMELINE

Opening Date: April 8th, 2026

Closing Date: May 4th, 2026

Kick-off Meeting: 3 weeks after award of Contract

Project Schedule: 4 weeks after award of Contract

Data Migration Plan: 6 weeks after award of Contract

Solution Design and Workflow Documentation: 8 weeks after award of Contract

Solution Configuration: 12 weeks after award of Contract

System Acceptance Testing (SAT): 14 weeks after award of Contract

Training: 16 weeks after award of Contract

Data Migration: 18 weeks after award of Contract

Operability Performance Testing (OPT): 32 weeks after award of Contract

Final Solution Acceptance and Signoff: 34 weeks after award of Contract

Issuing Agency

The Regional Municipality Of York

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DESCRIPTION

A vendor is sought to provide a cloud-based electronic medical records (EMR) software solution. The system should deliver all features through a web browser interface from a hosted environment and support the management of electronic medical records, user actions, and automated workflows.

The solution should enable recording, organization, editing, and management of client medical records, including assessment forms, appointment details, medication ordering and dispensing, clinical notes, test and lab scheduling, as well as support outreach by assisting with contacting clients. User interface features should include managing client profiles, scheduling appointments across multiple clinics and outreach locations, entering personal health information, recording test and treatment results, and uploading various documents and reports. Additional requirements include managing medication inventories, generating financial reports and invoices, providing advanced search and reporting capabilities for notes, client visits, demographics, and test results, and supporting integration with the Ontario Laboratories Information System (OLIS). Administrative tools must enable agency staff to configure the solution without requiring supplier assistance.

Furthermore, the vendor must provide a secure API, preferably using a RESTful web service protocol, to support general read operations for clinic record access, auditing, and other solution functionalities. The anticipated contract term is three years.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.