Cloud-Based Electronic I-9 and E-Verify Management System
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Issue Date: June 17th, 2026
Questions Due: June 23rd, 2026
Addendum Issued by: June 30th, 2026
Proposals Due: July 8th, 2026
Readiness for Service/Contract Commencement: August 15th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Oakland University
DESCRIPTION
The requesting agency seeks a cloud-based, electronic I-9 management system, with optional integration for E-Verify. The desired SaaS solution must offer a secure, web-based portal, available to both employees and HR administrators, and provide comprehensive support for all sections of the electronic Form I-9 (Sections 1, 2, and 3), including built-in logic to ensure form completion accuracy and prevent errors.
If mandated, E-Verify integration must allow direct, real-time submission to the Department of Homeland Security, support the E-Verify Alternative Procedure, and enable document upload and storage. The system must also include remote hire capabilities, allowing authorized third-party representatives to securely complete Section 2 for new hires. Essential features include a compliance dashboard for real-time reporting on I-9 status, Tentative Non-Confirmations, and expiring work authorizations, along with automated retention and purging in accordance with federal requirements.
Further requirements are a non-editable audit log for complete change tracking, integration capabilities for talent management systems, and comprehensive professional services to transition from a paper-based to a digital environment.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due July 8, 2026. Questions must be submitted by June 23, 2026.
- Who issued this RFP?
- It was issued by Oakland University. The work is located in Rochester, Michigan, United States.
- Who is a good fit for this opportunity?
- Provider of SaaS-based HR and compliance solutions
- Experience with Form I-9 and E-Verify system implementation
- Demonstrated success transitioning agencies from paper to digital records
- Ability to integrate with existing talent management systems
- Proven track record in serving higher education or public sector clients
Analysis generated by Settle AI from the source RFP.
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