Cloud-Based Electronic Health Records and Data Management Platform
Overview
Fit Score
Settle Intelligence
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SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateCONTRACT DURATION
TIMELINE
RFP Issue Date: March 25th, 2026 and April 1st, 2026
Deadline for Clarification: April 8th, 2026
RFP Proposal Due Date: April 17th, 2026
Review of Proposals: April 2026
Notification to Finalists: April/May 2026
Interview (if needed): April/May 2026
Award of Contract(s): April/May 2026
QUESTION DEADLINE
Issuing Agency
Orange County Superintendent Of Schools
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
The client seeks a vendor to provide a secure, cloud-based web platform for electronic health records (EHR) and data management, designed to handle student behavioral health information efficiently and compliantly. The platform must support scalable and user-friendly operations, ensuring security, robust data management, and compliance with Health Insurance Portability and Accountability Act (HIPAA) requirements. Hosting should be on a commercial cloud provider such as AWS, Azure, or GCP.
The selected solution should be a Commercial Off-The-Shelf (COTS) SaaS application, web-accessible via Chrome, Edge, Firefox, and Safari, and optimized for desktop, tablet, and mobile through responsive design. Support or specification of native iOS and Android applications, where available, is required. Critical features include industry-standard data export formats (CSV, JSON, XML, FHIR) to avoid proprietary lock-in, and comprehensive built-in and customizable reporting tools for compliance, program evaluation, and operational monitoring.
Automated, encrypted daily backups, with configurable retention and geographic redundancy, must be included. The platform should provide dedicated environments for development, testing/UAT, and production, along with a secure API sandbox. Integration capabilities are necessary for systems such as Aeries Student Information System (SIS), billing and claims systems, telehealth platforms, and, where applicable, laboratory and pharmacy systems as well as state eligibility and enrollment systems. End-to-end claims submission and integration with third-party administrators, clearinghouses (including Availity), is required.
The contract will be for a one-year period. Vendors must submit any questions regarding the RFP no later than April 8, 2026.
Source attribution
This Settle analysis is based on the issuing organization’s public RFP listing.