Cloud-Based Computerized Maintenance Management System (CMMS)

Overview

Software, Web & Mobile Development

Gunnison, Colorado, United StatesPosted about 1 month agoDeadline: April 30th, 2026

Fit Score

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SUMMARY

Seeking responses for a comprehensive, cloud-based CMMS solution with implementation and support services to manage campus facilities and workflows over a three-year contract.

KEY REQUIREMENTS

Must have at least one higher education customer/client of similar size and scope
Must have offered the proposed solution successfully for at least 3 years
Must provide a cloud-based SaaS solution
Must support near real-time integrations with Workday Finance, StarRez, and Azure Authentication (SSO)
Must include implementation services and ongoing support
Must be able to handle work request management, time management, asset management, materials management, fleet management, and reporting/analytics

BUDGET

Estimate

$150,000 – $500,000

CONTRACT DURATION

36 months

TIMELINE

Questions and requests for in-person inspections are due by April 17th, 2026.

Bids are due by April 30th, 2026, at 4:00 p.m. MST/MDST.

QUESTION DEADLINE

April 17th, 2026

Issuing Agency

Western Colorado University

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DESCRIPTION

The organization is seeking information from vendors on a cloud-based Computerized Maintenance Management System (CMMS) delivered as a Software-as-a-Service (SaaS) solution. The desired CMMS should be modern, intuitive, comprehensive, and accessible, supporting a wide range of campus facility management activities and workflows within a unified platform.

Key requirements include mobile accessibility for technicians to view, update, and close maintenance requests, robust inventory management and tracking, and flexible cost monitoring with average pricing capabilities. The solution should also enable the creation, management, and tracking of preventive maintenance tasks. Implementation services and ongoing support must be included. The contract period is anticipated to be three years, and vendors are encouraged to propose platforms that address as many facilities management needs as possible.

All inquiries regarding this request for information must be submitted by April 17, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.