Cloud-Based Commencement Ceremony Management Software
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateCONTRACT DURATION
TIMELINE
Issue Date: March 26th, 2026
Questions Deadline: April 6th, 2026
Proposal Submission Deadline: May 11th, 2026
QUESTION DEADLINE
Issuing Agency
Virginia Community College System – Shared Services Center
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
A Virginia-based organization is seeking a vendor to provide a modern, cloud-based commencement ceremony management software solution. The goal is to transform a currently manual registration and ticketing process—spanning staff-led data entry, student communication, ticket distribution, and accommodation management—into an automated, seamless process.
The system should deliver end-to-end support for the planning, coordination, and execution of graduation and commencement ceremonies, including graduate registration, ticket distribution, accommodation requests, name pronunciation assistance, day-of-event operation, and robust guest management. Integration with existing student information systems (SIS) for automated data transfer of graduation candidates is required.
Vendors must provide a public cloud solution (SaaS, PaaS, or IaaS) and designate a specific individual responsible for information security at their hosting facility. The chosen provider must implement effective communication and incident management protocols for security events and system weaknesses. The initial contract period is one year. All vendor inquiries must be submitted by April 6, 2026.
Source attribution
This Settle analysis is based on the issuing organization’s public RFP listing.