Cloud-based Capital Asset Deferred Maintenance Software

Overview

Construction, Facilities & Maintenance

Edmonton, Alberta, CanadaPosted 15 days agoDeadline: May 20th, 2026

Fit Score

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SUMMARY

The client seeks cloud-based software to manage capital asset deferred maintenance, with API access, integration, and user-friendly interface requirements.

KEY REQUIREMENTS

Must provide a cloud-based (SaaS) solution
Must support approximately 3–5 power users and 20 read-only users
Must include 2 administrator licenses
Must provide implementation and migration services
Must provide a Letter of Undertaking from an insurer or a completed Certificate of Insurance
Must be able to integrate with existing systems like AIM ERP and CMMS/EAM
Must comply with University of Alberta Sustainable Procurement Guidelines and Supplier Code of Conduct
Must participate in a Privacy Impact Assessment (PIA) if required
Must provide 3 references for similar projects within the past 2 years

BUDGET

Estimate

$150,000 – $500,000

CONTRACT DURATION

60 months

TIMELINE

Issue Date of RFP: April 22nd, 2026

Question Deadline: May 14th, 2026

Proposal Closing Date: May 20th, 2026

Tentative Notification of Award: July 31st, 2026

QUESTION DEADLINE

May 14th, 2026

Issuing Agency

University Of Alberta

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The client is seeking a vendor to provide cloud-based software for managing capital asset deferred maintenance. The solution should offer API access, customizable and modifiable fields tailored to the needs of Campus Services, and integration capabilities for AIM ERP and CMMS/EAM systems. Key functionalities must include tracking and lifecycle management for major systems, generating lifecycle cost estimates, and maintaining an inventory of lots and structures within various portfolios.

The software should feature an intuitive user interface that enables users to efficiently input and manage information with minimal training. Integration for tracking, lifecycle analysis, and comprehensive asset inventory are critical requirements.

Vendors are required to submit all questions by May 14, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.