Cloud-Based Business Continuity Management Tool

April 7th, 2026: RFP notice posted and documents released.

April 15th, 2026: Cutoff for written questions.

April 16th, 2026: Final addenda/clarification posted.

May 6th, 2026: RFP closing date and time.

May 7th, 2026 – May 27th, 2026: Detailed review of proposals.

June 1st, 2026 – June 12th, 2026: Short-listed supplier presentation meetings.

June 30th, 2026: Notification of successful supplier.

August 5th, 2026: Anticipated signing of agreement.

August 10th, 2026: Anticipated contract start date.

The agency seeks a vendor to provide a cloud-based, independent business continuity management tool. The solution must streamline business continuity planning, enhance real-time incident response, and improve targeted and crisis communications both internally and externally. The agency is looking for a tool to replace existing platforms used for planning, incident management, and emergency communications, such as MS Teams, Word, Excel, Clarity, and Net-Support Notify.

The proposed solution should operate independently from core organizational environments, ensuring effective incident response even if internal networks or systems are compromised. Key stakeholders must be able to access plans, coordinate responses, and communicate efficiently to ensure rapid recovery and continued service delivery during any business disruption.

The successful vendor will be responsible for installation and configuration support, including establishing necessary connections to integrated systems. Additionally, a high-level data migration and integration plan is required, addressing data classification and cybersecurity mechanisms to protect information at rest and in transit. Vendors must also provide detailed input for the organization's cybersecurity architecture document to demonstrate a security-by-design approach.