Cloud-Based Agenda and Legislative Meeting Management Software

The State of Texas is seeking a vendor to provide a modern, cloud-based agenda and legislative meeting management software solution. This system should enhance operational efficiency, transparency, and public engagement across legislative proceedings.

Required features include comprehensive agenda management, tools for clerks, robust public engagement capabilities, and functionality for public display. The software must also support hybrid meetings, automatic minute generation, and secure cloud hosting. Key functions should cover agenda creation with templates, drag-and-drop ordering, workflow approvals, packet compilation, document attachment, version history, and complete audit trails.

The proposed solution should offer real-time meeting control, including roll call, management of motions and seconds, display and logging of votes, timestamped notes, timer controls, and automatic minute generation. Public-facing features must include real-time displays of agenda items, votes, motions, speaker queues, public timers, interactive online agendas, and public comment sign-up tools.

Vendors are expected to provide full implementation, training for clerks and board members, necessary documentation, ongoing support, and a commitment to defined service levels. The application must be secure and compatible with tablets, phones, and laptops, offering synchronized agenda views and electronic tools for roll call, voting, and speaker management.