Claim Preparation Services

Overview

Financial, Legal, HR & Staffing

Austin, Texas, United StatesPosted 17 days agoDeadline: May 20th, 2026

Fit Score

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SUMMARY

The organization is seeking a qualified provider for multi-year claim preparation services, including insurance review, secure documentation, claim support, and negotiation assistance.

KEY REQUIREMENTS

Must be TX-RAMP certified if using cloud computing services
Must submit a HUB Subcontracting Plan
Must have experience in claim preparation services for complex losses
Must provide references from three customers from the past five years
Must maintain specified insurance coverage including Cyber Liability
Must comply with Texas Government Code regarding prohibited activities and certifications
Must agree to the terms and conditions of the Agreement or provide a detailed list of exceptions

BUDGET

Estimate

$500,000 – $2,000,000

CONTRACT DURATION

72 months

TIMELINE

RFP Issued: April 20th, 2026

Pre-Proposal Conference: April 29th, 2026

Question Deadline: May 1st, 2026

Submittal Deadline: May 20th, 2026

QUESTION DEADLINE

May 1st, 2026

Issuing Agency

The University Of Texas System

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

This RFP seeks a vendor to provide comprehensive claim preparation services. The selected provider will be responsible for reviewing all available insurance coverage across various policies and facilitating secure document collection and storage, including using encrypted email and a secure SharePoint site, to gather and organize data and documents necessary for claim submission.

The scope of work includes loss calculation and claim support, advisory assistance during insurer review, and negotiation and settlement support. Vendors will be expected to produce claim schedule deliverables and assist with public assistance documentation. In addition, the provider will handle invoicing and cost allocation. The contract period will span five years, with a pre-bid conference scheduled and a deadline for inquiries prior to bid submission.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.