City Planning Services

RFP Issued / Advertisement: March 6th, 2026

Deadline for Questions: March 27th, 2026 at 4:00 PM

Addenda Issuance Deadline (if any): April 3rd, 2026

Proposals Due: April 10th, 2026

Opening of Proposals (names only, if applicable): April 14th, 2026 at 1:00 PM

Interviews / Demonstrations (if any): Week of April 20th, 2026

Notice of Intent to Award: April 24th, 2026

End of Protest Period: May 5th, 2026

Estimated Contract Start Date: June 1st, 2026

The City of Carlton, Oregon is seeking a qualified vendor to provide comprehensive city planning services. Responsibilities include customer assistance and pre-application support, such as responding to planning-related inquiries from the public, applicants, and city staff, as well as conducting pre-application meetings and preparing written follow-up summaries. The selected vendor will also offer code interpretation guidance and recommend suitable review paths and criteria.

Key duties involve development review and current planning, including application intake assistance, completeness reviews, and timeline management in accordance with city procedures and state requirements. The provider will be tasked with drafting written findings, preparing decision documents for quasi-judicial decisions, and managing public hearing materials and notices. Participation in planning commission meetings and related forums is required to present neutral information and respond to inquiries.

Further obligations include code administration and maintenance support by delivering written or email-based code interpretations and recommending amendments or process improvements to address ambiguities. The vendor will also coordinate with partner agencies and contracted service providers to support interagency development review and provide contract management support. The initial contract period is one year.