City Matters Magazine Printing and Mailing Services

Overview

Events, Printing & Promotional Goods

League City, Texas, United StatesPosted about 1 month agoDeadline: April 30th, 2026

Fit Score

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SUMMARY

Request for printing and mailing services for the City Matters magazine, including list management and quality control, for League City, Texas.

KEY REQUIREMENTS

Must have a printing facility located in Texas, specifically in the Houston-Galveston region
Must be able to provide a hard copy full color press ready proof within two business days
Must provide mailing services including purchasing a mailing list of approximately 40,000 addresses
Must utilize NCOA system or equivalent for address file preparation
Must pay all postage costs and drop ship via zip codes to local post offices
Must provide an account management structure with an account manager and customer service representatives
Must maintain insurance and bond coverage as set forth in the contract
Must submit a Certificate of Interested Parties (Form 1295) if required by the City Council

BUDGET

Estimate

$100,000 – $250,000

CONTRACT DURATION

24 months

TIMELINE

Request for Proposals Issued: April 2nd, 2026

Deadline for Submitting Questions: April 14th, 2026

Deadline for Q&A Addendum: April 23rd, 2026

Proposal Submission Deadline: April 30th, 2026

Anticipated Contract Start Date: October 1st, 2026

QUESTION DEADLINE

April 14th, 2026

Issuing Agency

City Of League City

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DESCRIPTION

The government authority in League City, Texas is seeking a vendor to provide comprehensive printing and mailing services for the City Matters magazine. The scope includes printing the magazine according to provided specifications, with quality control by the City's graphic designer, who will inspect proofs for color accuracy, bleed, defects, and overall quality. The City will review and indicate any required changes to proofs within 24 hours.

In addition to printing, the selected proposer will handle all aspects of mailing, including the purchase and provision of a mailing list of approximately 40,000 addresses. The vendor must prepare address files using the agency’s system or an equivalent method to ensure addresses are matched and duplicates removed. Upon production and delivery of the magazines to the post office, the vendor will invoice the communications department for services rendered.

The contract for these services will be in effect for a four-year period. All questions must be submitted by April 14, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.