Building and Event Scheduling System

Distribute Request for Proposal: April 28th, 2026

Pre-Proposal Teams Meeting: May 11th, 2026

Deadline for Submitting Questions: May 14th, 2026

Proposal Submission Deadline: May 19th, 2026

Implementation Start: November 1st, 2026

System Go-Live: January 1st, 2027

A client in Colorado is seeking a vendor to provide a comprehensive building and event scheduling system. The desired solution should consolidate multiple operational functions currently managed through various disparate SaaS platforms. Key objectives include the elimination of redundant data entry, seamless integration of payment processing with scheduling capabilities, and the addition of robust CRM functionalities for sales tracking and enhanced business metrics visibility.

The platform should streamline facility management, staff scheduling, payment processing, and customer relationship management. Essential system features include an intuitive calendar interface for room reservations, real-time availability checks, conflict detection, and customizable recurring event scheduling. The solution should also provide an employee self-service portal for availability and automate staff schedule generation. Financial requirements demand robust tracking, daily transaction summaries, reconciliation capabilities, and the ability to track various financial events such as refunds and chargebacks. The initial contract term is one year. Questions regarding this opportunity must be submitted by May 14, 2026, and a pre-bid meeting is scheduled for May 11, 2026.