Broadband Permitting Roundtable Facilitation and Management Services

The government authority in Denver, Colorado seeks a qualified vendor to provide comprehensive facilitation and management services for broadband permitting roundtables. The selected company will be responsible for professional meeting planning, stakeholder engagement, and roundtable facilitation across five geographically distributed regions of the state to ensure broad, regional representation.

Key duties include identifying and compiling a list of relevant stakeholders such as permit providers, industry representatives, municipal leaders, and state and federal agency representatives. The vendor shall design and distribute digital invitations, reminders, and confirmations, and draft a detailed project plan including all tasks, proposed dates, and region assignments. Venue procurement should focus on securing low-cost or no-cost locations such as town halls, public libraries, state office buildings, or community colleges to contain expenses.

The vendor will manage all on-site logistics, including arranging room layouts to foster meaningful discussion, coordinating audio-visual equipment setup, and placement of signage. Catering options should be proposed for agency approval, ensuring compliance with State Fiscal Rules, and may include light refreshments or lunch based on meeting length. The contract is set for a one-year period. All vendor questions must be submitted by March 10, 2026.