Bookstore Operations Service

RFP posted to the procurement portal: February 26th, 2026

Pre-Proposal conference: March 5th, 2026

Proposer Questions Deadline: March 10th, 2026

CCC response to Proposer Questions- Tentative: March 19th, 2026

Intent to Submit Proposal: March 30th, 2026

Proposal Due Date: April 1st, 2026

Implementation work would begin: August 2026

Voucher system must be available: February 26th, 2027

Adoption website, online book store, voucher payment system, and online spirit store must be ready to launch: no later than the 3rd week of February 2027

Spring 2027 launch of the book adoption process for opening of a Summer 2027 online bookstore.

A government authority in Chicago, Illinois seeks a vendor to provide bookstore operations services, supporting faculty and students with the procurement and distribution of textbooks and supplementary materials prior to and during semesters. The vendor will be responsible for ensuring student access to electronic books and physical textbooks in quantities that meet anticipated enrollment, based on lists provided by agency faculty before each semester.

Services include batch ordering of books by agency or title, importing class lists, displaying class details, adding materials for multiple sections, creating custom textbooks and course packs, and providing access to open-source materials. The system must support auto-saving of adoption progress, allow review and editing prior to submission, display student costs, and provide tracking and reporting functions for adoption status, purchases, and reminders. Vendors are required to supply two complimentary reference copies to the library for each new book adoption and deliver three shipments of reference copies during the term. Approval routing to department chairs and data tracking by faculty, course, and college are also necessary.

Questions regarding this RFP must be submitted by March 10, 2026. A pre-bid meeting will be held on March 5, 2026. The contract period is set for one year.