Bookstore Management Services

Overview

Retail, E-Commerce & Consumer Goods

Pasadena, California, United StatesPosted 7 days agoDeadline: May 29th, 2026

Fit Score

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SUMMARY

Seeking a provider for campus bookstore management in Pasadena, California, including inventory, online sales, promotions, and support for campus events.

KEY REQUIREMENTS

Must currently operate bookstore services for at least two higher educational institutions in California
Must provide financial data demonstrating ability to perform
Must have sufficient capital to cover start-up costs ranging from $100,000 to $600,000
Must have accounts receivable ranging from $100,000 to $150,000 per week
Must provide evidence of meeting all required insurance coverage and bonding requirements
Must attend the mandatory pre-proposal conference
Must be Payment Card Industry (PCI) compliant
Must have bookstore manager with extensive experience in college community bookstore management
Employees must be fingerprinted and tested free from Tuberculosis prior to assignment

BUDGET

Estimate

$100,000 – $600,000

CONTRACT DURATION

36 months

TIMELINE

Issue RFP: April 30th, 2026

Mandatory Pre-Proposal Conference: May 18th, 2026

Deadline to Submit Questions: May 19th, 2026

Proposals Due: May 29th, 2026

Interviews: June 8th, 2026 – June 12th, 2026

Anticipated Issuance of Notice of Intent to Award: June 15th, 2026

Anticipated Board Award Date: July 8th, 2026

Project Planning/Transitioning: July 1st, 2026

Start Up of New Operation: August 1st, 2026

QUESTION DEADLINE

May 19th, 2026

Issuing Agency

Pasadena Area Community College District

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The government authority in Pasadena, California seeks a vendor to provide comprehensive bookstore management services for its campus community. Responsibilities include offering a wide selection of textbooks, reference, and trade books—both physical and digital—to meet academic requirements. The vendor must maintain a robust inventory, support textbook rental programs, and implement digital and e-textbook strategies.

The selected provider will conduct frequent special promotions and support campus activities such as new student orientation. They are expected to develop and manage a professional website—coordinating with the IT Department—for online textbook purchasing or rental, with options for pickup or direct shipment. Additional tasks include management of merchandise, course materials, and providing merchandise donations and gift baskets for campus events upon approval. The contract is set for a three-year period, with a mandatory pre-proposal conference on May 18, 2026, and all questions due by May 19, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.