Automated Vehicle Location System

RFP Issue Date: February 26th, 2026

Inquiry Deadline: March 24th, 2026

RFP Closing Date and Time: March 27th, 2026 at 2:01:00 p.m.

Contract Commencement: June 1st, 2026

Systems Transition and Deployment Plan submission: June 1st, 2026

Recurring AVL Equipment Commissioning and Calibration Plan submission: June 1st, 2026

Initial commissioning and calibration for graders and patrol vehicles completion: June 30th, 2026

Initial commissioning and calibration for snow plows and attachments completion: September 15th, 2026

ABS and FTMS documentation development completion: November 30th, 2026

Annual training sessions for Department and HMCs: Prior to October 1st each year

Annual commissioning and calibration of all AVL Equipment: By September 15th of each year

List of commissioned and calibrated vehicles submission: By November 30th of each year

Contract Completion Date: August 1st, 2028

The vendor is expected to provide an automated vehicle location system for fleet tracking and management. The Application Service Provider (ASP) must capture, store, and archive all incoming raw vehicle data in real time, offering comprehensive reporting on both current and historical information. Real-time vehicle tracking is required, with the software displaying uniquely colored icons for each company; clicking these icons should reveal a pop-up window detailing date and time, vehicle ID, asset type, company, vehicle status, location address, GPS coordinates, CMA number, account information, serial number, timestamps, vehicle speed, heading, AVL equipment actions, material application rates, operator ID, ambient temperature, and road temperature.

Additionally, the solution must include an automated billing system operated online and accessible year-round, 24 hours a day. The system should calculate daily billable hours per sheet by totaling and rounding all billable times for the day to the nearest quarter hour.