Audio Visual Event and Conference Services

Overview

Media, Creative Design & AV Production

Indianapolis, Indiana, United StatesPosted 2 months agoDeadline: March 30th, 2026

Fit Score

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SUMMARY

This RFP involves designing, supplying, and installing advanced AV systems for new conference and meeting spaces, with an emphasis on creating a One-Touch environment and providing ongoing support.

KEY REQUIREMENTS

Single digital display with adjustable mount
One-Touch display mounted on the wall
BYOD capabilities using a physical connection for Windows and Mac
Single camera at the front of the room
Microphone sized appropriately for the space
Speakers sized appropriately for the space
Touchscreen scheduler at each room entrance that integrates with Outlook
Ongoing support and service contract

BUDGET

Estimate

$50,000 – $150,000

TIMELINE

Last Day to Submit Written Questions: March 16th, 2026

Response to Questions: March 20th, 2026

Proposal Due Date: March 30th, 2026

Proposal Evaluation: April 3rd, 2026

Oral Presentations (if necessary): April 7th, 2026

Best and Final Offers (if necessary): April 13th, 2026

Final Supplier Selection: April 14th, 2026

QUESTION DEADLINE

March 16th, 2026

Issuing Agency

Ivy Tech Community College of Indiana

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The project seeks a vendor to design, supply, and install advanced audio-visual (AV) technology for newly developed meeting spaces. The objective is to create a One-Touch AV environment that enhances communication, collaboration, and user experience. Key requirements include a single digital display at the front of each room with an adjustable mount, a One-Touch display mounted on the wall, a camera and microphone sized appropriately for each space, speakers tailored to the room specifications, and a touchscreen scheduler at each room entrance integrated with Outlook.

The vendor will be responsible for developing a comprehensive AV design, covering layout, equipment selection, and integration with existing systems. They must supply all necessary AV equipment, such as displays, projectors, cameras, sound systems, control systems, and cabling. Installation and integration of the equipment will be required to ensure seamless operation and compatibility with existing infrastructure. An ongoing support and service contract is included as part of the requirements.

Questions related to the RFP must be submitted by March 20, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.