When is the submission deadline?

Submissions are due November 16, 2026. Questions must be submitted by November 11, 2026.

What is the budget for this RFP?

The published budget is $116,000.

It was issued by Nhs Borders. The work is located in Scotland, United Kingdom.

Who is a good fit for this opportunity?

Asset management and tracking software provider. Experience with QR, barcode, BLE, RFID, and related identification technologies. Proven NHS or public-sector implementation experience. Strong cybersecurity, identity and access management, and audit capabilities. Expertise in data migration, systems integration, and infrastructure compatibility assessments. Ability to provide commercially supported hardware and software with implementation documentation.

Asset Tracking System (Due November 16, 2026)

Overview

IT Support, Hardware & Networking

Scotland, United KingdomPosted: October 6, 2026Deadline: November 16, 2026

Settle Signals

Market intelligence for public sector sales teams

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

Learn more about Settle

SUMMARY

The issuing organization seeks an asset tracking system with unique digital asset records, flexible identification technologies, workflow management, auditable security controls, data migration, and integration compatibility assessment.

KEY REQUIREMENTS

Must deliver, configure and achieve formal acceptance of all contracted capital deliverables by March 31st, 2027
Must maintain a unique digital record for each in-scope asset
Must support role-based access and secure authentication using an agreed identity model
Must provide a complete itemised price, separating capital, recurring revenue, optional costs, VAT, assumptions and exclusions
Must comply with NHS Borders digital, cyber security, information governance and data protection review requirements
Must provide a structured compatibility and dependency assessment covering NHS Borders networks and infrastructure
Tags, labels and devices used in clinical environments must be suitable for their intended equipment and cleaning regime

BUDGET

Verified

$116,000

TIMELINE

Issue date: October 5th, 2026

Clarification deadline: November 11th, 2026

Tender return deadline: November 16th, 2026

Required implementation deadline: March 31st, 2027

QUESTION DEADLINE

November 11, 2026

Issuing Agency

Nhs Borders

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The issuing organization is seeking a vendor to provide an asset tracking system that maintains a unique digital record for every in-scope asset. The solution must generate, allocate, and export unique asset identifiers independently of the physical tag type, while supporting durable identification through QR codes, barcodes, BLE, RFID, or another proposed identifier. Existing or third-party tags must be associable with system-generated asset IDs. The solution must clearly distinguish inventory and register functionality from live or near-real-time location tracking.

The system must provide role-based access, secure authentication, defined joiner-mover-leaver processes, and controls against uncontrolled shared accounts. It must document privileged, support, and remote-administration access controls, including approvals, time limitations, multi-factor authentication, logging, and review. Key user, administrator, and asset actions must be auditable. Proposed equipment and software must remain commercially supported and not be end-of-life or end-of-support at implementation, and the solution must pass applicable digital, cybersecurity, information governance, and data protection reviews.

The supplier must provide a structured compatibility and dependency assessment covering NHS Borders networks, Wi-Fi, devices, mobile operating systems, APIs, cabling, power, mounting, firewalls, certificates, device management, and estates works. The system must support controlled import of existing data, including agreed records from eQuip or other source files, without avoidable duplicate records. It must also support issue, movement, receipt, return, off-hire, reallocation, and exception-handling workflows, together with a clear solution architecture, component list, and data-flow diagram. Questions must be submitted by November 11, 2026.

Similar RFPs

Frequently asked questions

When is the submission deadline?: Submissions are due November 16, 2026. Questions must be submitted by November 11, 2026.
What is the budget for this RFP?: The published budget is $116,000.
Who issued this RFP?: It was issued by Nhs Borders. The work is located in Scotland, United Kingdom.
Who is a good fit for this opportunity?: Asset management and tracking software provider
Experience with QR, barcode, BLE, RFID, and related identification technologies
Proven NHS or public-sector implementation experience
Strong cybersecurity, identity and access management, and audit capabilities
Expertise in data migration, systems integration, and infrastructure compatibility assessments
Ability to provide commercially supported hardware and software with implementation documentation

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

See how Settle works