Asset Management and Capital Programming Decision Support System Implementation

Ontario seeks a solution for implementing a comprehensive asset management and capital programming decision support system, including a centralized asset registry and enhanced reporting capabilities.

Submit proposals electronically via the Bidding System.
Register as a 'Plan Taker' on the Bidding System.
Adhere to the RFP timetable and submission deadlines.
Submit a signed Vendor Code of Conduct Acknowledgement Form.
Comply with all mandatory submission requirements.
Meet minimum technical score (70%) in evaluation.
Achieve 70% or greater in software demonstrations.
Provide a Decision Support System (DSS) software solution.
DSS must support geospatial visualization and asset analysis.
DSS must maintain a centralized asset registry with hierarchical levels.
DSS must support data overrides and bulk import with validation.
DSS must update lifecycle unit costs and replacement values.
DSS must store multiple historical condition records.
DSS must maintain history of lifecycle treatments and costs.
DSS must define and track qualitative and quantitative levels of service metrics.
DSS must forecast annual asset lifecycle needs (1-100 years) based on deterioration curves and treatment strategies.
DSS must integrate a standardized risk assessment framework.
DSS must support investment scenarios and optimization rules.
DSS must enable users to identify and define corridors for capital project planning and suggest asset bundling.
DSS must support real-time dashboard reporting and data export in multiple formats.
DSS software administrators must customize security classes and user access levels.
DSS must meet data management and storage requirements, including structured data warehousing and ACID compliance.
DSS must support integration patterns aligned with Halton Region's enterprise environment (MuleSoft iPaaS).
DSS IT infrastructure must support dynamic scalability and guarantee 99.90% uptime.
DSS must have three environments: Development, Testing & Training, and Production.
Vendor must provide DevOps, Issue Tracker, and Performance Testing tools.
DSS solution must comply with all applicable Ontario and Canadian privacy legislation (MFIPPA).
All data and computer hardware must reside within Canada.
DSS must support multi-factor authentication (MFA) and integration with Active Directory/SSO.
Proponent must provide evidence of regular security testing (penetration testing, vulnerability assessments).
DSS solution must comply with internal IT security policies and industry standards (ISO/IEC 27001, SOC 2 Type II).
Proponent must provide a plan for identifying, reporting, and resolving security incidents.
Proponent must demonstrate a formal, documented, and repeatable Secure Software Development Lifecycle (SSDLC).
Proponent must implement comprehensive logging.
Proponent must maintain a formal, documented privacy program.
Proponent must comply with Bill 194 requirements if handling personal information in Ontario.
DSS solution must support integration with Privileged Access Management (PAM) platform.
Proponent must support and cooperate with Privacy Impact Assessments (PIAs) and Data Protection Impact Assessments (DPIAs).
Proponent must comply with Region’s AI Governance and Risk Management policies if DSS solution includes AI.
Successful Proponent must provide Insurance Certificate, WSIB Certificate, New Vendor and Electronic Funds Transfer Application, and a fully executed agreement prior to award.

$1,000,000 – $5,000,000

RFP Issue Date: March 13th, 2026

Deadline for Questions: April 8th, 2026 at 4:00 PM local time

Submission Deadline: April 16th, 2026 at 2:00 PM local time

Anticipated Ranking of Proponents: June / July 2026

Anticipated Execution of Agreement: August 2026

DSS Implementation Stage I (Tasks 1A.1-1A.5, 1B.1-1B.2): Target Deadline 2026-2027

DSS Implementation Stage II (Tasks 2.1-2.6): Target Deadline 2027-2028

DSS Software Stabilization (Task 3.1): End of Stabilization Period 2031

Technical Support & Maintenance (Task 4.1): End of Agreement 2031

The Regional Municipality Of Halton

Organization overview and procurement intelligence available on paid plans.

The selected vendor will be responsible for implementing an asset management and capital programming decision support system. The scope includes the development of a centralized asset registry, enhancing decision-making processes, and streamlining workflows related to asset management. The system must provide real-time reporting on the state of infrastructure and current service levels.

The implementation should focus on elevating levels of service, strengthening risk management, and optimizing asset lifecycles. In addition, the solution must deliver reliable forecasting of priority asset investment needs, support improved project bundling and coordination, and uphold rigorous standards for data security and stability.

Asset Management and Capital Programming Decision Support System Implementation

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