Archival Appraisal Services

Overview

Arts, Culture & Sports

Santa Fe, New Mexico, United StatesPosted 22 days agoDeadline: April 28th, 2026

Fit Score

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SUMMARY

Santa Fe authority seeks expert vendor for comprehensive archival appraisal services, including valuation and preservation planning for performing arts and local history collections.

KEY REQUIREMENTS

Must be a qualified vendor with demonstrated experience in performing arts archives, academic library collections, or Southwest regional history
Must submit proposal electronically via the OpenGov Procurement Portal
Must complete and return the signed, unaltered Campaign Contribution Disclosure Form
Must provide a Resident Business certification from the New Mexico Taxation and Revenue Department to qualify for local preference
Must be a Responsible Offeror and submit a Responsive Offer as defined in NMSA 1978
Must have a valid email address for communication
Must comply with the City of Santa Fe's Living Wage Ordinance

BUDGET

Estimate

$60,000 – $150,000

TIMELINE

Issue RFP: April 15th, 2026

Pre-Proposal Meeting: April 22nd, 2026

Deadline for Written Questions: April 23rd, 2026

Response to Written Questions: April 24th, 2026

Proposals Due Date: April 28th, 2026

Blind Evaluation: April 30th, 2026

Interviews: May 7th, 2026

Identification of Potential Best-Valued Offeror(s): May 8th, 2026

First Clarification Meeting: May 14th, 2026

Final Clarification Meeting: May 15th, 2026

Best and Final Offers: May 18th, 2026

Contract Award: June 30th, 2026

QUESTION DEADLINE

April 23rd, 2026

Issuing Agency

City Of Santa Fe

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DESCRIPTION

A government authority in Santa Fe, New Mexico seeks vendors to provide professional archival appraisal services for its collections spanning performing arts, institutional and local history, and special collections held at two facilities. The selected provider will be responsible for establishing a comprehensive appraisal of archival materials, assessing their historical, cultural, and monetary value.

The scope of work includes delivering documentation to support long-term preservation planning, donor stewardship, and informed collection development decisions. Required deliverables comprise a Preliminary Assessment Report, a complete Inventory Database, a Final Appraisal Report outlining findings and recommendations, and digital photographic documentation of representative items. The project also includes an in-person or virtual final presentation of findings to stakeholders.

A non-mandatory pre-proposal meeting is scheduled for April 22, 2026. All questions regarding the RFP must be submitted by April 23, 2026.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.