Annual Convention and Trade Show Service

Overview

Events, Printing & Promotional Goods

Las Vegas, Nevada, United StatesPosted 22 days agoDeadline: April 30th, 2026

Fit Score

Settle Intelligence

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SUMMARY

RFP for annual convention and trade show services in California, including provision of standard trade show booths.

KEY REQUIREMENTS

Must have a minimum of 3 years of experience performing services of similar size and nature
Must provide a list of proposed employees and responsibilities
Must provide two letters of recommendation from industry representatives
Must agree to hold harmless the association against claims and liability
Must provide a certificate of insurance with $1,000,000 general liability coverage
Must be able to provide exhibit hall and convention decoration services
Must be able to provide and hang booth ID signs
Must be able to staff a service center during all hours of exhibitor load in and set up

BUDGET

Estimate

$25,000 – $75,000

CONTRACT DURATION

12 months

TIMELINE

Bids are due by April 30th, 2026.

Contractor load in date is January 30th, 2027.

Exhibitor load in dates are January 31st, 2027 and February 1st, 2027.

Event dates are January 31st, 2027 through February 3rd, 2027.

Issuing Agency

Western Fairs Association

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DESCRIPTION

This RFP seeks a vendor to provide comprehensive annual convention and trade show services in California. The scope includes supplying standard trade show booths to facilitate the successful execution of the event.

The selected vendor will be expected to deliver booth setup and support for the convention, ensuring that exhibitors have access to quality structures and services throughout the event duration.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.