Agenda Management System

An Ontario agency is seeking proposals from experienced vendors to implement a comprehensive Agenda Management System (AMS) that will replace the current OnBase solution. The new AMS will support the agency and its Executive Assistants in preparing, managing, and publishing agendas and minutes for Council and Committee meetings, ensuring the continuity and efficiency of legislative processes while allowing for the decommissioning of the legacy system.

The desired platform must offer a secure and user-friendly environment for agenda creation, meeting scheduling, and real-time collaboration. Key requirements include customizable templates, workflow automation, role-based access control, integration with identity management systems, and full support for data migration, security, and compliance. Additional specifications entail meeting and scheduling integration with an external website calendar, version control with audit trails, advanced search and filter capabilities, secure document storage, and a publicly accessible portal that meets accessibility standards.

The contract will span a period of two years, during which the selected vendor will be responsible for system implementation and ongoing support. Vendors should demonstrate expertise in deploying agenda management solutions for legislative or municipal environments.