Accounts Payable Routing, Approval and Travel and Expense Management Software

The State of Maryland is seeking a vendor to provide a comprehensive, cloud-based software solution to replace its current expense management and accounts payable (AP) routing and approval systems. This platform must support end-to-end processing of expenses, invoices, corporate card transactions, employee reimbursements, and AP workflows, offering enhanced automation, policy enforcement, and real-time organizational spending visibility.

Key features of the required solution include mobile receipt capture, automated expense coding, configurable approval workflows, and integrated management of corporate card transactions. The system must also enable seamless, bidirectional synchronization with Sage Intacct ERP, covering data such as expense entries, general ledger (GL) dimensions, employee records, customers, vendors, and project codes. Automated data syncing, custom field mapping, error diagnostics, and receipt export capabilities are essential for maintaining accurate, audit-ready financial records. The solution should further expedite the month-end close process by automating coding, enabling real-time reconciliation, and minimizing manual data entry.

The contract will have a one-year term. Interested vendors must submit all questions by the specified deadline.